Have you gone through your system user ID’s to make sure they match
with the humans using them to ensure that only valid users are still
listed? Checking the list is something that is very important when you are
paying for licenses on some systems. Through these reviews,
you may find out if anyone that shouldn’t have access has access.
If you have projects that users get access to a system for
specific access (retrieving data) you need to ensure that you can
manage this access. Once the specific project has ended,
there should be a process of removing the access you have given
out. We have found many cases that there is no such process
in place so your list of users would keep growing without proper
management. Ensuring you have a process in place is very
important as you may be paying for licenses for users that don’t need
access any longer and to keep those no longer needing access out of it.
